eMAPS Privacy Policy

This eMaps Privacy Notice sets out key information about any personal data we may hold about you, the reasons for collecting it, what Oxford AHSN might do with it and your rights.

Who we are

The Oxford AHSN is part of Oxford University Hospitals (OUH) NHS Foundation Trust and as such is subject to the Trust’s policies and procedures.

The OUH privacy notice can be found here.

Information specific to Oxford AHSN

Data collection and usage

From time to time, you may be asked to submit personal information about yourself (e.g. name and email address) in order to receive or use services on our website. Such services include bulletins, information about events, PDF downloads and email updates. We also collect information when you voluntarily complete surveys or forms and contact us or provide feedback. This information is collected and stored with your permission.

The Oxford AHSN collects information about you to help us deal with your requests and, if you agree, to email you with news, events and other updates we believe would be of interest to you based on the information we hold. By giving us your details you enable us to provide you with the services you select. When you subscribe to a newsletter or complete a form you will have the chance to accept / “opt in” to what communications you would like. You can “opt out” or unsubscribe at any time by contacting us or updating your profile via the website, newsletter or events invites.

Any information you provide to the Oxford AHSN will only be used by us and our associated projects and programmes. Your details will not be disclosed unless we are obliged or permitted to by law to do so.

We will hold your personal information on our systems for as long as you use the service you have requested, and remove it in the event that the purpose has been met or when you no longer wish to continue your subscription.

Accessing the information we hold about you

You can request a copy of the details we hold about you at any time. Please email us at [email protected] to obtain these or to update us on any changes you’d like to make.

Opting Out

If you have consented to receive communications from us, you may opt out at any time. You have a right to stop us from contacting you at any time. You can do this by using the link on the email or by contacting us at [email protected]

General Data Protection Regulation and the Data Protection Act

Under the new GDPR and existing Data Protection Act, we have a legal duty to protect any information we collect from you. We safeguard your data and keep strict security standards to protect against any unauthorised access to it.

Changes to our notice

If our privacy notice changes in any way, we will place an updated version on this page. Regularly reviewing the page ensures you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.

About Cookies

You can delete the cookies stored on your computer at any time. You can also change your browser’s privacy settings to block websites from storing cookies on your computer. To learn more about cookies, including how to manage or delete them, see www.allaboutcookies.org

Please be aware that restricting cookies may affect the functionality of the website.

Contact us

If you have any questions about this privacy notice, please email us at [email protected]

For more detailed information about the data we collect and how it is used, please refer to the Terms and Conditions page.

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